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APA Management & Expense Control

Our APA Management service is designed to provide a transparent, efficient, and fully controlled solution for handling Advance Provisioning Allowance (APA) during yacht charters.

All APA-related expenses are executed by the captain using a dedicated digital payment system. Our role is limited to planning, monitoring, reporting, and financial control, ensuring full transparency without direct handling of guest funds.

Service Scope:

  • Pre-charter APA budget planning and forecasting

  • Digital payment infrastructure (captain-issued card)

  • Spending limits and category controls

  • Real-time expense monitoring

  • End-of-charter reconciliation and detailed reporting

How Our APA System Works

  • APA amount is collected prior to charter and allocated for onboard operational expenses

  • A dedicated payment card is issued to the captain for APA-related spending

  • All payments are made digitally (Apple Pay / POS)

  • Expenses are monitored and controlled by our management team

  • A full reconciliation report is provided at the end of the charter

Benefits:

  • No cash handling

  • Full transparency

  • Real-time control

  • Faster reconciliation

  • Reduced disputes at charter end

APA Management Fee Covers

The APA Management Fee covers:

  • Financial planning and budgeting

  • Payment infrastructure and card management

  • Administrative workload and accounting

  • Continuous monitoring during charter

  • Post-charter reporting and reconciliation

This fee reflects the operational responsibility and financial oversight required to ensure a seamless charter experience.

Operational Flow Summary

  • Service provider: Estonian registered company

  • Nature of income: Management & administrative service

  • APA funds: Used solely for charter-related expenses

  • No cash handling

  • No resale or markup on expenses

FAQ Common Questions

Q: Is APA a revenue? A: No. APA is an advance for charter-related expenses and is reconciled at charter end.

Q: Who controls the spending? A: Spending is executed by the captain and monitored by management.

Q: Is cash used onboard? A: No. All payments are digital.

Q: What happens to unused APA? A: Unused balance is refunded to the charterer.

Q: How much is the APA Management fee? APA Management Feeis  5% of APA amount (minimum EUR 1,000)

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